Email is considered the most essential communication tool for most of us, but this excellent tool may also be a curse if not kept under control. The ceaseless influx messages can occasionally be overwhelming and leave one dazed and confused. How many times have you opening your email and suddenly felt that handling your emails has become a herculean task. What follows is my list of actions that can make your life with email much easier.
Turn off any email notification you have gotten a brand new email. You email account is not the boss of yourself, you happen to be boss. You must not be disturbed when you find yourself concentrating on another thing, instead pick many times during the day to check on your email account and look after your emails during those times. Doing this will save you time and even reduce stress.
Create an inbox that collects emails which can be addressed only to you. This will be your most significant inbox. One does this by making a rule that sends messages addressed only to you to this special inbox, I prefer “my eyes only” for this. Now messages saved in your original inbox are addressed to multiple people and are not often as important to you personally.
Over the years all of us hop on email lists for many different companies or people that want to sell you something. In the event you don’t require it, unsubscribe as a result, usually there exists business email in the bottom of the email. If there is no unsubscribe option or unsubscribing doesn’t work then develop a rule to send email from that addressee to the trash.
In case you have a buddy that loves to send you emails containing jokes or whatever that have been emailed to lots of people, delete it and ask your friend to avoid sending you those varieties of emails. Those emails tend to be used for transmitting viruses. Should you get emails from the ex-queen of Nigeria that will compensate you millions to help her move her money in to the US, delete it. Beware or email scams, there are lots of them.
So now you need to handle the emails that you get. You want to do one of five things when you read a message; trash it, reply then trash it, use it on your calendar then trash it, develop a task then trash it, use it in a folder , or trash it. I said trash it a lot because to kept things from building up you require to deal with it straight away and remove it, if at all possible. You could have several long term projects taking place where you will have to save the email for future reference but when it takes you to definitely take action ensure you create a task also.
If you utilize outlook you could make tasks easily by dragging the e-mail for the task icon this may develop a task through the email. You can even drag a message for the calendar icon to produce a reminder from your email or a meeting. An illustration of this the label or folder name can be “Receipt,” and placed on websites you will make purchases from. Or should you be waiting for a message coming from a potential employer, you can filter an e-mail sent from anyone in a specific company, but not associated with a person. Like that, you’ll ghngst likely miss it in your inbox.
I love using one label name per filter, but when filtering grows upon you since it has on me, you can create more elaborate filters. An example could be forwarding emails in your mobile phone when the email subject has got the words “job position.” Like that, you don’t need to glue yourself to the computer, waiting around for replies
There was times when I needed more than 400 emails inside my inbox and i also decided I had to accomplish something. This is how I made the decision to tame my email, I hope it matches your needs also and if you have other methods to handle the mayhem then please share them. I suggest you spend your brand-new found spare time watching a new DVD.